Transactions: review, categorise, split, copy, remove
Every line that moves money in or out of a bank, card or cash account, in one list. Categorise straight on the list, split across categories, copy one that repeats, and tick it reviewed.
The list
Where in the app: Accounting → Transactions
- Filter by account (its balance shows), category, money in or out, transfers, reviewed or not, and search.
- On a wide screen, click a date, description or amount to change it, and pick the account or category from a dropdown. Enter saves; Escape cancels.
- On a phone, tap a row to open it.
- The … menu: edit, Copy as a new transaction, see the journal entry, Make a rule, Remove.
Add one
- Income, Expense or Transfer between your accounts.
- Split an amount across several categories. A negative split goes the other way, such as fees taken out of a payout.
- Add a customer or vendor, or a new one on the spot.
- Typing a category that doesn't exist offers Add as a new category.
- Money back on something you bought: pick the expense under "Return on an expense" and it lowers that expense.
Tip: An account in another currency asks for the exchange rate, filled in for the day. A transfer between currencies asks for the amount sent and the amount received.
Editing is safe
Your books keep a full history. Changing a transaction reverses the old entry and posts the corrected one; removing reverses it. The review tick and receipts carry over. Transactions in a closed period or a finished reconciliation are read-only.
"Account not chosen"
Imported lines with no bank or card (Wave's "Unknown Account") are highlighted with Choose account. A banner counts them, with Show only these.
What you should see
What you should see
- Every transaction either ticked reviewed or still to look at
- No uncategorised lines left at month end
- A paperclip on transactions that have receipts
Read next
Bank rules: categorise the routine automatically
A rule puts every bank line whose description contains some words into a category, as it arrives. Bookalyze also suggests rules for payees you keep categorising the same way.
Read the guideReceipts: upload, email in, attach
Drop receipts into the inbox, or email them to your company's receipts address, then attach each to its transaction. PDFs and photos up to 20 MB.
Read the guidePossible duplicates and transfers between your accounts
A bank line that looks like a transaction already in your books is flagged, never merged on its own. Money out of one of your accounts and into another is suggested as a transfer.
Read the guideFor anything that isn't money in or out of a bank: depreciation, accruals, corrections. Debits and credits with a live balance check; entries can mix currencies.
Read the guide