How payouts post to your books
Choose an account for each kind of money (sales, refunds, fees, ads, tax, held back) and a clearing or balance account for the payout, pick the day posting starts, then post by hand or automatically. The same idea for Amazon, Walmart, Noon and eBay.
One entry per payout period
Each marketplace sends its money differently, but they all post the same way: one entry per Amazon or Walmart settlement, or per Noon country's or eBay site's month. Each kind of money goes to its own account, and what the marketplace owes you goes to a clearing or balance account until it reaches your bank.
| Marketplace | Choose accounts on | Payout goes to |
|---|---|---|
| Amazon | Commerce → Settlements → How settlements post | A clearing account (ideally Money in transit) |
| Walmart | Commerce → Settlements → Walmart → How Walmart posts | A Walmart balance account |
| Noon | Commerce → Settlements → Noon → How Noon posts | A Noon balance account |
| eBay | Commerce → Settlements → eBay → How eBay posts | An eBay balance account |
Choose the accounts
- 1
Pick an account for each group
Sales, refunds, promotions, the marketplace's fees, advertising, sales tax, reimbursements, held back and released, other. The first time, accounts are suggested from your chart's names; check them. Each list has Add a new account.
- 2
Pick the clearing or balance account
An asset, ideally of the Money in transit kind. It holds the payout until the bank deposit is matched.
- 3
Choose when posting starts
By default the start of your financial year. Settlements or months before it are listed but never posted.
- 4
Save, then post
Post one to see the entry, or Post N ready. Once it looks right, switch on Post automatically: the daily job posts what's ready.
Tax the marketplace collects
Where Amazon or Walmart collects and pays sales tax for you, the tax the buyer paid and the tax the marketplace withheld are in the same group, so they cancel out. Map that group to your sales tax account; it never counts as income.
Tax on Amazon's fees (VAT, GST/HST) has its own line: map it to your fees (a cost) if you're not registered, or to your recoverable tax account if you are.
Change your mind
- Take out of books reverses an entry on its own date.
- Post again reverses and reposts with the accounts as they are now, keeping a matched deposit matched.
- A Noon or eBay month, or a Walmart settlement, that changes after posting shows Changed since posted; Post again brings it up to date.
What you should see
What you should see
- Each posted settlement or month says In books with its entry number (JE-…)
- The entry's lines add up: groups on their accounts, the payout on clearing
- Profit and loss shows sales, fees and ads on their own lines
Read next
Match each payout to its bank deposit
Matching pairs a marketplace payout with the deposit in your bank and moves that deposit to the clearing or balance account, so your sales are counted once. Works in any bank account and any currency.
Read the guideAmazon settlements: bring in, upload, post
Every Amazon settlement comes in on its own and reads line by line. Upload older ones, or rebuild years of history from one date range transaction report, then post each as one entry.
Read the guideNoon: transactions, months and the balance check
Noon keeps a balance instead of sending settlements. Bookalyze brings in every row of Noon's transaction view, posts each country's month as one entry, matches each payment to your bank and checks your books agree with Noon.
Read the guideHow Bookalyze works: the path your money takes
Orders tell you what sold; settlements and payouts tell you what you were paid. Here's what comes in from each marketplace, what posts to your books and when, and why every payout passes through a clearing account on its way to your bank.
Read the guide