Your first week: from sign-up to the first matched payout
A checklist that gets a selling business fully set up: company, bank, marketplaces, posting, the first matched payout, and stock.
Day 1: the company and the bank
What you should see
- Create the company (country, main currency, financial year)
- Switch on Commerce, and Inventory if you hold stock
- Connect Wise, or upload a statement from your bank
- Moving from Wave? Import your history
Day 2: your marketplaces
What you should see
- Commerce → Channels → Add a channel: Amazon, Walmart, Noon or eBay
- Paste the keys (each marketplace's guide shows where to get them)
- Switch off any marketplace you don't sell on
- Choose the day to bring orders in from
Day 3: payouts in your books
What you should see
- Choose how each marketplace posts: an account for sales, fees, refunds, ads and tax, and the clearing or balance account
- Post the first settlement or month
- Match its payout to the bank deposit
- Switch on automatic posting once it looks right
Days 4 and 5: stock and cost of goods
What you should see
- Inventory → Products: link each marketplace SKU to its product
- Add opening stock, or your purchase orders and deliveries
- Post last month's cost of goods sold
- Look at Commerce → Channel profit
Extras worth an hour
- Turn on automatic review requests (Amazon).
- Set up the invoice-requests forwarding address, and your brand for invoices.
- Add bank rules for the routine lines.
Read next
How Bookalyze works: the path your money takes
Orders tell you what sold; settlements and payouts tell you what you were paid. Here's what comes in from each marketplace, what posts to your books and when, and why every payout passes through a clearing account on its way to your bank.
Read the guideConnect Amazon: get your Selling Partner API keys
Create a private Selling Partner API app for your own seller account, give it the roles Bookalyze needs, and paste its client ID, client secret and refresh token. About 15 minutes, plus Amazon's review of a new developer profile.
Read the guideHow payouts post to your books
Choose an account for each kind of money (sales, refunds, fees, ads, tax, held back) and a clearing or balance account for the payout, pick the day posting starts, then post by hand or automatically. The same idea for Amazon, Walmart, Noon and eBay.
Read the guideMatch each payout to its bank deposit
Matching pairs a marketplace payout with the deposit in your bank and moves that deposit to the clearing or balance account, so your sales are counted once. Works in any bank account and any currency.
Read the guide